AGM Agenda

To: All Members

This is the formal notice of the Annual General Meeting to be held at the Old Barn Hall, Church Road, Bookham on Thursday 17th May 2018 at 7.30 pm.


1.Welcome, Introduction and Apologies
2.Minutes of the 90th Annual General Meeting 2017
2.2Matters Arising
Chairman’s Report: Report on the activities of the Association during 2017
4.Treasurer’s Report: To receive the Accounts for the Financial Year ending December 2017
5.Election of Directors
5.1To note any resignations from the Board
5.2o re-elect Andrew Freeman and Chris Pullan who retire by rotation under Article 55 and who offer themselves for re-election
5.3To elect new Directors
6.Election of Officers of the Company
6.1Election of Chairman
6.2Election of Vice Chairman
6.3Election of Treasurer
7.Appointment of Independent Examiner for 2018
8.Determination of Membership Subscription
9.Any Other Business
10.Guest Speakers: Karen Brimacombe – Chief Executive, Mole Valley District
Council and Daniel Elkeles - Chief Executive of St Helier and Epsom Hospital Trust.

If you would like to nominate a Director for the Board of Directors please advise the Company Secretary, John Howarth, no later than 26th April 2018 in writing to the Registered Office address or by email to

If you are unable to attend the meeting and you would like to appoint a proxy to vote at the meeting please advise me no later than 8th May 2018.

If you would like to present Motions for Discussion please advise Andrew Freeman
(Administration Director) no later than 4th May 2018 at Hylands, Crabtree Close,
Bookham, KT23 4PQ or by email to:

Those attending who are not members may join at the door. Subscription is £3 per

Please note that there will be wine and soft drinks available after the guest speaker.

John Howarth
Company Secretary